Done-for-you automation · Hong Kong
Your busywork,
running on its own.
Bookings and reminders, orders and invoices, stock, follow-ups and reports. If your team does it by hand every week, I can automate it for a fixed price, using the tools you already have.
- Sending open day reminders…School · 38 families
- Trial class bookedTutorial centre · confirmation sent
- Invoice photo read & loggedRestaurant · supplier · HK$2,340.00
- WhatsApp order loggedWholesaler · 6 items · HK$4,180
- Booking reminders sentClinic · 14 patients for tomorrow
01See it working
Real systems I've built. Click through them.
Each one replaced a job someone was doing by hand. The screens below use sample data.
Photo in, spreadsheet rows out
No typing. New items get flagged so nothing is missed.
| Item | Qty | Price | Status |
|---|---|---|---|
| Beef brisket | 12 kg | $98.00/kg | Matched |
| Chicken wing | 10 kg | $42.50/kg | Matched |
| Pork belly | 6 kg | $78.00/kg | Price up 6% |
| Smoked sausage | 4 pk | $66.00/pk | New item |
From "hi" to kitchen ticket
Nobody on staff has to answer the phone or retype the order.
1 × Mac & cheese
Pickup 19:00
1 × Mac & cheese
— — —
Total HK$318
What to sell this week, ranked
Price per kg against every competitor, with a clear call on each cut.
| Cut | Our price | Cheapest rival | Rivals sold out | Call |
|---|---|---|---|---|
| Picanha | $268/kg | $299/kg | 2 of 7 | Push hard |
| Beef short rib | $355/kg | $395/kg | 1 of 7 | Push |
| Hanger steak | $260/kg | $273/kg | 0 of 7 | Sell on quality |
| Bavette | $438/kg | $419/kg | 0 of 7 | Priced out |
Every slot, every family, one screen
No more printed lists or ticking names at the door.
Invitations, a public booking form and staff assigned from a dashboard.
Guests bid from their phones; bidder emails stay private.
Thousands of supplier list prices, cheapest per kg first.
02The busywork
If it happens ten times a week, it can run itself.
These jobs eat hours in most small businesses. Each one makes a good first automation.
Typing supplier invoices into Excel
Snap a photo. The lines are logged.
Copying enquiries from email and WhatsApp
Every enquiry logged and followed up.
Checking competitor prices by hand
Price changes waiting each morning.
Confirming bookings one by one
Bookings, reminders and check-in, handled.
03How it works
From first call to running on its own.
I learn how the work really happens, then build around it. Your team keeps the tools they know.
- 120 min
Free audit
Show me how the work happens today. I'll tell you what's worth automating, and what isn't.
- 2Within 24 h
Fixed quote
One price, scope and timeline in writing. No hourly billing.
- 31–3 weeks
Build & test
Built on your tools and tested on your real invoices, bookings and messages.
- 4Go live
Train & hand over
Staff walkthrough, written steps, and a 30-day warranty.
04Pricing
Prices on the page.
Fixed price, agreed before I start. No surprises.
Single workflow
One repetitive job, automated end to end.
- Form → reply → sheet → alert
- Invoice photo → spreadsheet
- Scheduled reports by email
Booking system
Customers book without calling your staff.
- Live slot availability
- Email and WhatsApp reminders
- QR check-in and dashboard
WhatsApp assistant
Answers customers and takes orders around the clock.
- Takes orders and bookings
- Menu or catalogue in the chat
- Hands tricky chats to staff
05How it compares
The result, without the payroll or the agency bill.
| SmartFlow HK | Hire an admin | Software agency | DIY with Zapier | |
|---|---|---|---|---|
| Cost | ✓From HK$5,000, once | ✕~HK$17,000/month + MPF | ✕Large quotes, overruns | ✕Monthly fee per tool |
| Time to live | ✓1–3 weeks | ✕Hiring plus training | ✕Months | ✕Whenever you find time |
| Fits your process | ✓Built around how you work | ✕Leaves when they leave | ✕You adapt to their system | ✕Limited by templates |
| Staff training | ✓Included | ✕You do it | ✕Often extra | ✕You do it |
| When it breaks | ✓Warranty, then care plan | ✕Sick days, resignations | ✕Support ticket queue | ✕You fix it |
06Questions
Before you book.
Something else on your mind? Ask in the audit form below.
What can you automate?
Anything repetitive with a pattern: data entry, invoices, bookings and reminders, follow-ups, reports and price checks. If it's copying from one place to another, it's a good fit.
Do I have to change my software?
No. I connect what you already use, like Google Sheets, Excel, Gmail, WhatsApp and your online shop.
Does my team need to be technical?
No. If they can use WhatsApp and a spreadsheet, they can use what I build. Every handover includes a walkthrough and written steps.
Do I need the care plan?
Not always. Every build has a 30-day warranty. The plan suits businesses whose suppliers, menus or forms change often.
Our process is unusual. Can you help?
Probably. That's where off-the-shelf software fails and a custom build pays off. Bring the messy version to the audit.
Free workflow audit
Show me the task your team hates most.
Fill in the form and I'll set up a 20-minute call. You'll know what's worth automating, even if you never hire me.
- A reply within one working day
- No sales pitch, no obligation
- A fixed quote if you want one
Thanks, I've got it.
I'll be in touch within one working day to set up your 20-minute call.